Difference between revisions of "Exhibitors"
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Here you set up your exhibitor registration types. Similar to Attendee Registration Type. | Here you set up your exhibitor registration types. Similar to Attendee Registration Type. | ||
− | #Click the orange plus icon | + | #Click the orange plus icon [[File:OrangePlus 12162020.jpg|20px]]. |
#In the '''Add Exhibitor Type''' window, complete the following: | #In the '''Add Exhibitor Type''' window, complete the following: | ||
#:[[File:AddExhibitorType 12162020.jpg|800px|center]] | #:[[File:AddExhibitorType 12162020.jpg|800px|center]] | ||
− | #:*Name '''(Required)''' | + | #:*'''Name''' '''(Required)''' |
− | #:*Total Quantity of this Type: this allows you to limit the number of booths of this type available. ''(Optional)'' | + | #:*'''Total Quantity of this Type''': this allows you to limit the number of booths of this type available. ''(Optional)'' |
− | #:*Description: additional description of the booth/exhibitor type. ''(Optional)'' | + | #:*'''Description''': additional description of the booth/exhibitor type. ''(Optional)'' |
− | #:*Staff Registration Type: Select the registration type used to register booth staff as attendees. Click the grey plus icon [[File:GreyPlus 12162020.jpg|20px]] to create a new registration type if needed. '''(Required)''' | + | #:*'''Staff Registration Type''': Select the registration type used to register booth staff as attendees. Click the grey plus icon [[File:GreyPlus 12162020.jpg|20px]] to create a new registration type if needed. '''(Required)''' |
− | #:*Personnel Included in Price: Specify how many attendees are to be included in the exhibitor registration. '''(Required)''' | + | #:*'''Personnel Included in Price''': Specify how many attendees are to be included in the exhibitor registration. '''(Required)''' |
− | #:*Base Fees: Click the orange plus icon [[File:OrangePlus 12162020.jpg|20px]] and select the good/service item(s) for the exhibitor registration. Adjust the pricing if needed. '''(Required)''' | + | #:*'''Base Fees''': Click the orange plus icon [[File:OrangePlus 12162020.jpg|20px]] and select the good/service item(s) for the exhibitor registration. Adjust the pricing if needed. '''(Required)''' |
− | #:*Booths: Click the orange plus icon [[File:OrangePlus 12162020.jpg|20px]] to specify the booth number(s) for the exhibitor registration type here. Single booth numbers can be entered by using the same number for both "Starting Number" and "Ending Number". When registering, exhibitors will have the ability to look at a venue map and select a booth number from the range specified here. When a booth number is taken, it is removed from the available range so no two exhibitors may register for the same booth. | + | #:*'''Booths''': Click the orange plus icon [[File:OrangePlus 12162020.jpg|20px]] to specify the booth number(s) for the exhibitor registration type here. Single booth numbers can be entered by using the same number for both "Starting Number" and "Ending Number". When registering, exhibitors will have the ability to look at a venue map and select a booth number from the range specified here. When a booth number is taken, it is removed from the available range so no two exhibitors may register for the same booth. |
#Complete all required fields and click '''Done'''. | #Complete all required fields and click '''Done'''. |
Revision as of 18:22, 16 December 2020
Contents
UPDATES COMING SOON
Manage your Exhibitors
If you are using the Expo module, you can add and manage exhibitors to your events on the Event page. The Expo module allows you to easily manage every expect, including:
- Creating your exhibitor registration and booth options
- Accept on-line exhibitor registrations
- Manage payments for exhibitors
- Assign booths, and other exhibitor needs
- Manage communications with exhibitors
The following instructions are for new events. Existing events will have the option to switch from Version 1 to Version 2 as shown below. Switching an event from Version 1 to Version 2 will integrate exhibitor registrations onto the event registration page.
IMPORTANT: If you switch an event from Exhibitor Version 1 to Version 2, IT CANNOT BE SWITCHED BACK. |
- To switch from Version 1 to Version 2, go to the event's Overview tab and click the orange pencil icon for the General Information section.
- In the Exhibitor Version dropdown, select "Version 2" and click "Done".
Exhibitors - Registration Options
Set up exhibitor-specific registration options.
- Click the Exhibitor Setup tab
- Click the pencil icon for the Exhibitor Registrations Options section. These selections are optional; if no options are set, exhibitor registrations will use the Attendee Setup options.
- The following options are available:
- Registration Start Date (Optional)
- Registration End Date (Optional)
- Exhibitor Directory: You can select an existing directory, or create a new one by clicking the grey plus icon . (Optional)
- Terms/Conditions: You can select an existing terms and conditions, or create a new one by clicking the grey plus icon . (Optional) (NOTE: if Terms/Conditions are selected, they are required to be accepted by the exhibitor before registration can proceed)
- Enable Online Registration: this will add your Exhibitor registration types/options to your overall event registration page. (Optional) Leaving this unselected will only allow exhibitors to be added via the back office by staff.
- Venue Floor Plan: You can upload an image file (.jpeg, .jpg, .png, .gif, or .bmp) of your venue layout. Recommended size of 1000 pixels wide and 72dpi minimum. (Optional)
- Make any adjustments/selections as needed and click Done.
Exhibitor Types
Here you set up your exhibitor registration types. Similar to Attendee Registration Type.
- Click the orange plus icon .
- In the Add Exhibitor Type window, complete the following:
-
- Name (Required)
- Total Quantity of this Type: this allows you to limit the number of booths of this type available. (Optional)
- Description: additional description of the booth/exhibitor type. (Optional)
- Staff Registration Type: Select the registration type used to register booth staff as attendees. Click the grey plus icon to create a new registration type if needed. (Required)
- Personnel Included in Price: Specify how many attendees are to be included in the exhibitor registration. (Required)
- Base Fees: Click the orange plus icon and select the good/service item(s) for the exhibitor registration. Adjust the pricing if needed. (Required)
- Booths: Click the orange plus icon to specify the booth number(s) for the exhibitor registration type here. Single booth numbers can be entered by using the same number for both "Starting Number" and "Ending Number". When registering, exhibitors will have the ability to look at a venue map and select a booth number from the range specified here. When a booth number is taken, it is removed from the available range so no two exhibitors may register for the same booth.
-
- Complete all required fields and click Done.